This is the process by which government departments or agencies purchase goods and services from the private sector. It takes place at both a national and regional level. The procurement process will usually be subject to specific and policies.
All interested suppliers, contractor or service providers may submit tenders.
Only those suppliers, contractor or service providers invited by contracting authority may submit tenders.
The contracting authority consults suppliers, contractors or service providers of its choice and negotiates the term of the contract with one or more of them.
This is issued atleast once in a year by the tendering authority. This will help companies to know the supply and works contracts that the tendering authority has planned for the coming year.
Tendering authorities will issue this information prior to tenders. This will help companies to know the upcoming tender. A minimum 30 days gap should be maintained between the publication of Procurement forecast and the tender.
The Procurement Plan is an annual document which defines the products and services that a Public Body will obtain from external suppliers. A sound procurement plan helps a Procuring Entity to define their procurement requirements and to decide where and when to procure.
An ITB is a formal invitation to submit a bid, usually associated with requirements for goods/works of higher value.
A RFP is formal request to submit a proposal, usually associated with requirements for services that cannot be clearly defined. This document is issued when the government isn't sure about what it wants and is looking to you to develop a plan on how to best fulfill the agency's government contracting needs.
A RFQ is an informal invitation to submit a quotation, usually for goods/services/civil works of lower value. In this a buyer specifies which products and services they want, and asks vendors to provide prices quotes for those products and services.
This is the pre-selection stage and the companies selected at this stage will be invited to bid for the tender when it is published.
This is issued by the tendering authority to know which companies are interested in submitting the bid for a tender that will be issued at a later date. Tendering authority records there companies list and forwards the information when that particular tender is published. It is a type of Pre-qualification.
Corrigendum implies corrections to tender.
This notice tells us who has won the tender and at what price. In certain cases, the name of the company and the value of the contract are omitted due to confidentiality reasons.